07 · Visitor operations

Visitor Management

From a paper register to a connected visitor process. Pre-registration, approvals, QR / kiosk check-in, host notification, badges, real-time tracking, and access-control integration — for offices, factories, campuses, hospitals, residences, and coworking spaces.

Smart visitor management for safer, smarter workplaces — kiosk, dashboard, and pre-registration

Digital first impression — kiosk, web, and mobile

Enhanced security

Know who is on site at all times, with watchlists and policy acknowledgement.

Faster check-in

A seamless arrival: QR, kiosk, or web — less reception effort.

Operational efficiency

Automate registration, host alerts, and approvals instead of phone-tag.

Actionable insights

Dashboard trends, occupancy, visitor types, and custom reports.

Who it’s for

Built for modern workplaces.

Visitor management for offices, factories, schools, hospitals, residences, and coworking

Corporate · factories · campuses · hospitals · residential · coworking

Flexible deployment

  • Cloud or on-premise
  • Multi-site from one platform
  • Role-based access
  • Kiosk, web, and mobile

Why organisations choose it

  • Improved security and compliance-ready records
  • Better visitor experience at the front desk
  • Less manual work, more visibility
  • Scales from one site to many
Journey

Invite → approve → check-in → report.

Visitor journey from invitation to analytics, with dashboard, integrations, and mobile alerts

Invite · approve · check-in · notify host · meet · check-out · report

Integrations

Email / SMS, badge printers, QR scanning, access control, SSO / Active Directory, Microsoft 365, Okta, Genetec, reception kiosks.

Security & compliance

Audit-ready records, instant search, visitor history, evacuation headcount, policy acknowledgement, data accuracy.

Analytics

Who is on site, expected today, no-shows, visitor type mix, custom reports in seconds.

Modules

Key features — from invitation to check-out.

Key visitor modules: registration, kiosk, badge, admin list, and advanced capabilities

Web form · kiosk · visitor pass · admin list · advanced controls

Self & pre-registration

On-site kiosk or web check-in. Send invitations with meeting info and access instructions.

Approval workflow

Configurable rules and multi-level authorisation — can run on VividFlows where needed.

Badges & vehicles

Instant branded passes. Capture visitor and vehicle details, documents, and photos.

Host notifications

Hosts get real-time alerts when visitors arrive, check in, or need assistance.

Real-time tracking

Who is on site, where they are, and visit status — including emergency headcount.

Advanced

ID capture, NDA / policy, multilingual UI, watchlists, searchable logs, visitor history.

FAQ

Visitor Management questions.

What is Vivid Visitor Management?

A connected visitor process: pre-registration, QR/kiosk check-in, host alerts, badges, real-time tracking, emergency headcount, and access-control integration.

Does visitor management work on-premise?

Yes. Cloud or on-premise, multi-site, with SSO/Active Directory and access-control options including Genetec.

See all Vivid FAQs →

Get started

Replace the register.
Keep the welcome.

We’ll map one site — reception, security, and IT — and show the visitor journey end to end.

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